- RECEIVING YOUR laptop computer:
1a. Miriam Academy laptops
- Laptops will be distributed within the first week of the school year. Parents/Guardians and students MUST sign and return the Miriam Academy Agreement document before the laptop can be issued to their child. The purpose of the technology guidelines is to outline the procedures for families to use to protect the laptop investment for the Miriam Academy.
- Each student will be issued one Lenovo laptop and one Lenovo charger. Each laptop has been etched with Property of Miriam Academy on the front cover. An Academy # tag has also been placed on the bottom of the laptop that includes information indicating that the laptop has been issued to an individual student. Miriam Academy will provide a case for the laptop.
- RETURNING YOUR laptop at the end of the school year:
All Miriam Academy laptops must be returned to the Miriam Academy administrative assistant if a student withdraws from Miriam Academy. Any laptop not returned will be considered lost or ‘bought’ by the student and the student will be charged the cost of the laptop: $1000.00.
- Laptop CARE:
Students are responsible for the general care of the lap top they have been issued by the Academy. ANY laptop LOST, STOLEN or DAMAGED MUST BE REPORTED TO SCHOOL AUTHORITIES IMMEDIATELY. Laptops that are damaged, or fail to work properly, must be taken to the administrative offices as soon as possible. DO NOT take any Miriam Academy laptop to an outside computer service for any type of repairs or maintenance.
3a: General Precautions
- Do not allow food or drinks near your laptop while it is in use.
- Laptop keyboard, keys, screen, and casing must remain free of any writing, drawing, or etching. An identification label with the student’s name is acceptable on the laptop and the charger (such as initial stickers).
- Laptops must have a Miriam Academy # tag on them at all times. Purposefully removing or altering the tag will result in disciplinary action. Should the tag come off, the device must be brought to the administrative offices at once.
- Laptops should never be left unsupervised.
- Laptops should not be left in a vehicle that could potentially reach extreme hot and cold temperatures.
- Students are responsible for bringing their laptops completely charged to school each day.
- Laptops that are damaged or fail to work properly, must be taken to the administrative offices immediately.
3b: Carrying laptops
- Transport laptops with care.
- Never transport or store your laptops in a carrying case or backpack while it is plugged in.
- Laptops lids should always be closed and tightly secured when moving.
- Never transport a laptop by lifting it by its screen. Close the lid and hold the laptop with two hands from the bottom when transporting.
3c: Screen Care
The laptop screens can be easily damaged! The screens are particularly sensitive to damage from excessive pressure on the screen.
- Do not lean, put pressure or place anything on the top of the laptops when it is closed.
- Do not store the laptop with the screen in the open position.
- Do not place anything in the carrying case that will place pressure against the laptop cover.
- Do not place the laptop near items that will place pressure against the laptop while it is stored in a backpack.
- Do not touch the screen with anything that will mark or scratch the screen surface.
- Do not place anything on the keyboard before closing the lid (pens, pencils, smartphones, etc).
- Do not use any type of cleaner to wipe the laptop screen. Screens may be cleaned with a soft, dry microfiber cloth or water dampened towel.
- USING YOUR laptop AT SCHOOL
- Laptops are intended for school use each day.
- School information, announcements, calendars, and schedules may be accessed using the laptops.
- When laptops are not in use they can be locked in lockers. If students do not take them home at night, they can be locked in their lockers.
4a: Laptops left at home
- Students may be allowed to phone their parent/guardian to bring their laptop to school if they left their laptop at home. (this can not be a frequent situation).
- A student may have the opportunity to use a loaner laptop IF one is available.
- Repeat violations of this will result in the loss of utilizing the loaner privilege.
4b: Charging your laptop
- Laptops must be brought to school each day fully charged.
- Students will be allowed to use available outlets in classrooms.
4c: Accounts and Passwords
- Students will be able to log on to their laptops using a Miriam Academy Google Apps for Education account.
- Take care to protect your password. DO NOT share your password. Remember, each student is responsible for the laptop they were issued.
- Sound must be muted at all times unless permission is obtained from the teacher for instructional purposes.
- Headphones may be used at the discretion of the teacher.
- In efforts to remain an environmentally conscious school, digital sharing of documents is encouraged and printing is discouraged, unless necessary for use in the classroom.
- Students may use the printer that prints in the administrative offices, provided they are printing a school assignment or have permission from their teacher.
- MANAGING DIGITAL WORK WITH A laptop
- Google Apps for Education is a suite of applications (word processing, slideshow presentations, spreadsheets, etc.) that allows a user to create different types of online documents. These documents are embedded with tools that allow users to collaborate in real time with other people. A user can store their documents, as well as other files, in the cloud.
- With a wireless Internet connection, you can access your documents and files from any laptop or mobile device, anywhere and at any time.
- All items will be stored online in the Google Cloud environment.
- All files should be stored in Google Drive, so there’s no need to worry about lost work.
- With Google Takeout, students withdrawing from the district or graduating high school can save files from their Miriam Academy Google Drive account and transfer them to a personal Gmail account.
- If a laptop needs repairs, it may require a reload of the operating system. This reload may delete all files stored. Student will need to be sure to save all needed files to their Google Drive.
6b: Virus Protections & Additional Software
- Your laptops are built with layers of protection against malware and security attacks. There is no need for additional software.
- ACCEPTABLE USE POLICY AND GUIDELINES
The Miriam Academy Acceptable Use Agreement (AUP) outlines the guidelines and behaviors that users are expected to following when using school technologies. In addition to this agreement, the use of any school provided technology requires students and staff to abide by the Miriam Academy Acceptable Use Policy.
7a: General Guidelines about Acceptable Use Policy:
- Students will have access to all available forms of electronic media and communication which is in support of education and research and in support of the educational goals and objectives of Miriam Academy.
- Students are responsible for their ethical and educational use of the technology resources of Miriam Academy.
- Access to Miriam Academy technology resources is a privilege and not a right. Each employee, student and/or parent will be required to follow the Acceptable Use Policy.
- Transmission of any material that is in violation of any federal or state law is prohibited. This includes, but is not limited to the following: confidential information, copyrighted material, threatening or obscene material, and any viruses.
- Any attempt to alter data, the configuration of the Lenovo laptop, or the files of another user will be considered an act of vandalism and subject to disciplinary action in accordance with the student handbook and other applicable school policies.
7b: Privacy and Safety
- Do not open, use, or change files that do not belong to you.
- Do not reveal your full name, phone number, home address, social security number, credit card numbers, password or passwords of other people.
- Remember that storage is not guaranteed to be private or confidential as all laptop equipment is the property of Miriam Academy.
- If you inadvertently access a website that contains obscene, pornographic or otherwise offensive material, exit the site immediately.
7c: Legal Property
- Comply with trademark and copyright laws and all license agreements. Ignorance of the law is not immunity. If you are unsure, ask a teacher or parent.
- Plagiarism is a violation of the student code of conduct. Give credit to all sources used, whether quoted or summarized. This includes all forms of media on the Internet, such as graphics, movies, music, and text.
- Use or possession of hacking software is strictly prohibited and violators will be subject to discipline. Violation of applicable state or federal law will result in referral to the appropriate authorities or disciplinary action by Miriam Academy.
7d: E-mail Electronic Communication
- Always use appropriate and proper language in your communication.
- Do not transmit language / material that may be considered profane, obscene, abusive, or offensive to others.
- Do not send mass e-mails or spam.
- All e-mail & communications sent / received should be related to educational needs.
- All e-mail & communications are subject to inspection by the school at anytime.
- Word filters are in place to scan the content of emails for explicit, obscene or offensive content.
- Students are responsible for the appropriate use of the laptop issued to them and the Miriam Academy Google Apps for Education Account used to log into the laptop or any other district technology.
- Non-compliance with the policies of this document or the Miriam Academy Acceptable Use of Technology agreement will result in disciplinary action.
- Electronic mail, network usage, and all stored files shall not be considered confidential and may be monitored at any time by designated district staff to ensure appropriate use.
- Miriam Academy cooperates fully with local, state or federal officials in any investigation concerning or relating to violations of computer crime laws.
7f: Content Filter
- Laptops do not have additional content filtering software installed on them. While on campus, students will use the school’s WiFi to access the internet which is filtered.
- While at home and connected to a home network, the laptop will continue to access Miriam Academy’s internet filtering software to filter content.
- PROTECTING & STORING YOUR laptop
8a: laptop Identification
Student laptops can be identified in a few ways:
- The Miriam Academy # tag on the bottom of the device.
- The laptop IP address
- The serial number
- Individual user account name and password
8b: Account Security
- Students are required to use their Miriam Academy Google Apps for Education user ID and password when using their laptop.
- Students must protect their accounts and are required to keep their login credentials confidential.
8c: Laptops left in Unsupervised Areas
- Under no circumstances should laptops be left in an unsupervised area–
unsupervised areas include the school grounds and campus, the cafeteria, hallways, commons areas and gym.
- If an unsupervised lap top is found, please bring it to the administrative office.
- REPAIRING/REPLACING YOUR laptop
9a: Vendor Warranty:
- The equipment vendor has a limited insurance on each device.
9c: Laptop Theft
- If a laptop is stolen, a formal police report must be filed with the appropriate authorities within 48 hours. A copy of the report must also be submitted to the Miriam Academy school office.
9d: Loss of laptop
- A charge of $1000.00 will be assessed to replace any laptop that is lost.
DO NOT take any Miriam Academy owned laptop to an outside computer service for any type of repairs or maintenance.
Q: Will laptops take the place of all textbooks?
A: Teachers will still be using a variety of resources to support their instruction. The technology enhanced classroom will support innovative practices and probably new resources (or open resources) for students to showcase their learning. Textbooks will still play a role.
- How are these web-based applications managed?
- Miriam Academy will maintain and manage all devices through our Google Apps for Education account. Our technology support personnel can pre-install as well as block specific web-applications from a centralized management console.
Laptop Agreement and Parent Release Form
As a user of Miriam Academy computer network and recipient of a Lenovo laptop, I acknowledge receipt of and hereby agree to comply with the Miriam Academy Parent / Student technology guidelines and the Miriam Academy Acceptable Use Policy contained in the Miriam Academy Parent / Student technology guidelines.
Student Name (PRINT)__________________________________________________
Student Signature___________________________________________Date _______
As the parent or legal guardian of the student signing above, I grant permission for the student named to access networked computer services and school computer hardware. I understand that some materials on the Internet may be objectionable, but I accept responsibility for guidance of Internet use-setting and conveying the school’s standards, procedures and rules when selecting, sharing, or exploring information and media. I acknowledge receipt of and hereby agree to comply with Miriam Academy Parent / Student technology guidelines and with the Acceptable Use Policy contained in the Miriam Academy Parent / Student guidelines
Parent/Guardian Name (PRINT)_______________________________________
Parent/Guardian Signature ________________________________Date ______
Please keep this document for your records. This document indicates the specific Lenovo laptop that was issued to your student. If you are having any issues, questions or concerns with your device, please contact Miriam Academy directly.
Lenovo Think pad laptop serial number____________________________
Miriam Academy # tag:_____________________________